WorkShift HQ
Schedules for work in motion
Use a mobile-friendly calendar and configurable positions for a distributed team.
For cleaning services
Plan cleaning shifts, site responsibilities, and checklists together.
WorkShift HQ helps cleaning-service managers coordinate teams, availability, time off, checklists, documents, communication, and worked hours.
A practical fit
Built around how your cleaning services team works.
Organize recurring responsibilities with positions and tasks, then publish a schedule staff can access from the web portal. Keep checklists, instructions, and documents available alongside the team workflow.
What teams can do in WorkShift HQ
- Schedules for work in motion: Use a mobile-friendly calendar and configurable positions for a distributed team.
- Tasks and checklists in context: Give recurring work a home alongside announcements, messages, and shared documents.
- Hours and costs together: Use the time clock and timesheets to compare scheduled and recorded time; owners review labor-cost estimates.
Team coordination around the schedule.
Tasks and checklists in context
Give recurring work a home alongside announcements, messages, and shared documents.
Hours and costs together
Use the time clock and timesheets to compare scheduled and recorded time; owners review labor-cost estimates.
What it does and why it helps.
Locations
Site assignments, hours and targets sit in one workspace schedule. Multiple locations require Salon.
Crews can check the assigned location; publication remains workspace-wide.
Tasks
Job notes sit beside the shift.
Keep job notes beside the scheduled work.
Schedule emails
Published schedules can be sent and resent.
Send or resend schedule changes by email after publication.
Schedules are planned privately, reviewed, then published as a whole workspace. Sending published schedules by email is a separate step, and you can resend later.
Keep daily work connected.
Locations
Sites as locations within plan limits
Each shift has a site assignment.
Staff can check the assigned location on a published shift.
Tasks
Tasks, checklists and documents
Job notes sit beside the shift.
Keep job notes beside the scheduled work.
Self-service
Staff portal and mobile app
Crews check shifts and request time off.
Staff can check published shifts and submit time-off requests.
Time and cost
Timesheets and owner reports
Recorded and scheduled time are compared.
Review supports the next plan; not payroll.
Before you start
Can we start with one schedule?
Yes. Set up staff, positions and business hours, collect availability, then build a private plan. Review changes before publishing all workspace changes. You can import staff and draft shifts from a spreadsheet or another scheduling tool’s export; start with a manageable period.
Do staff need to install an app?
Staff can use the browser portal. Ask the manager for the approved companion-app install route if you prefer it. Requests and other tools depend on individual permissions; internet access is required.
Does this replace our other systems?
No. Keep booking, specialist industry tools, accounting and payroll in their own systems. WorkShift supports staffing decisions, coordination and reviewed hours; it does not certify staffing sufficiency or run payroll.
Build, check, review, publish, and share.
Check configured staffing targets, then review all workspace changes before publication. Publication can queue change notices; monthly schedule-email resends are separate.
01
Build the week
Place shifts around staff, availability, time off, roles, hours, and locations.
02
Check coverage
Compare the plan with configured targets and inspect exact gaps before assigning.
03
Review changes
Check private edits and conflicts across the workspace before you publish.
04
Publish
Make the reviewed workspace schedule visible to staff.
05
Share with staff
Staff can check published shifts in the app or portal; email is a separate step.
Check access and setup before rollout
Staff self-service tools depend on per-person permissions; cover claims need manager approval. Owners and individually pay-approved managers can review pay reports. Time-clock records need review and do not process payroll. Solo and Studio support one location; Salon supports multiple locations. Email and optional opted-in text alerts require configured providers. Ask your manager for the current approved staff-app install route; public app-store availability is not confirmed.