WorkShift HQ
Positions that fit the floor
Configure roles such as front counter, kitchen, bar, prep, and close so each shift is easy to scan.
For restaurants and cafés
Plan restaurant and café schedules by role and service period.
WorkShift HQ gives restaurant and café managers one place to build the rota, collect availability, communicate changes, and keep an eye on hours and labor costs.
A practical fit
Built around how your restaurant & café team works.
Create positions for opening, prep, service, and close. When availability changes, managers can review the schedule and eligible cover requests before deciding what to publish.
What teams can do in WorkShift HQ
- Positions that fit the floor: Configure roles such as front counter, kitchen, bar, prep, and close so each shift is easy to scan.
- Coverage with context: Keep coverage requests, announcements, and direct team messages connected to the schedule.
- Hours you can review: Compare scheduled and recorded time in timesheets; owners can review labor-cost estimates.
Team coordination around the schedule.
Coverage with context
Keep coverage requests, announcements, and direct team messages connected to the schedule.
Hours you can review
Compare scheduled and recorded time in timesheets; owners can review labor-cost estimates.
What it does and why it helps.
Positions and business hours
Prep, service and close sit on one calendar by role.
Review service positions and hours on one calendar.
Availability and time off
Staff submit them in the portal, and conflicts are flagged before you save.
See submitted availability and approved leave while building shifts.
Announcements and tasks
Opening notes live next to the schedule.
Keep opening notes and prep tasks with the team schedule.
Schedules are planned privately, reviewed, then published as a whole workspace. Sending published schedules by email is a separate step, and you can resend later.
Keep daily work connected.
Time off
Time-off requests in the staff portal
Approved leave shows on the calendar while you build.
Review approved leave before assigning a service shift.
Communication
Announcements, messages and tasks
Opening notes and prep tasks sit beside the schedule.
Keep opening notes and prep tasks with the team schedule.
Self-service
Availability and cover requests
Staff ask, a manager approves; a request is not a swap until approved.
Changes stay under manager control.
Time and cost
Time clock, timesheets, owner labor-cost view
Scheduled and recorded time sit side by side; it is not payroll.
Owners can review the week afterwards.
Before you start
Can we start with one schedule?
Yes. Set up staff, positions and business hours, collect availability, then build a private plan. Review changes before publishing all workspace changes. You can import staff and draft shifts from a spreadsheet or another scheduling tool’s export; start with a manageable period.
Do staff need to install an app?
Staff can use the browser portal. Ask the manager for the approved companion-app install route if you prefer it. Requests and other tools depend on individual permissions; internet access is required.
Does this replace our other systems?
No. Keep booking, specialist industry tools, accounting and payroll in their own systems. WorkShift supports staffing decisions, coordination and reviewed hours; it does not certify staffing sufficiency or run payroll.
Build, check, review, publish, and share.
Check configured staffing targets, then review all workspace changes before publication. Publication can queue change notices; monthly schedule-email resends are separate.
01
Build the week
Place shifts around staff, availability, time off, roles, hours, and locations.
02
Check coverage
Compare the plan with configured targets and inspect exact gaps before assigning.
03
Review changes
Check private edits and conflicts across the workspace before you publish.
04
Publish
Make the reviewed workspace schedule visible to staff.
05
Share with staff
Staff can check published shifts in the app or portal; email is a separate step.
Check access and setup before rollout
Staff self-service tools depend on per-person permissions; cover claims need manager approval. Owners and individually pay-approved managers can review pay reports. Time-clock records need review and do not process payroll. Solo and Studio support one location; Salon supports multiple locations. Email and optional opted-in text alerts require configured providers. Ask your manager for the current approved staff-app install route; public app-store availability is not confirmed.