WorkShift HQ
Posts as configurable positions
Represent recurring responsibilities in the same calendar your team uses every day.
For security teams
Plan security shifts by post and staff role.
WorkShift HQ helps security managers coordinate positions, shifts, availability, time off, coverage requests, messages, and timesheets.
A practical fit
Built around how your security team works.
Set up positions that reflect posts or responsibilities, then give managers a clear view of who is assigned across the week. Keep schedule changes and operational documents accessible to the team without claiming location verification or guaranteed coverage.
What teams can do in WorkShift HQ
- Posts as configurable positions: Represent recurring responsibilities in the same calendar your team uses every day.
- Coverage communication: Use requests, announcements, messages, and documents to keep instructions together.
- Timesheets that tell the story: Review scheduled versus recorded time in timesheets after the shift; owners can check cost estimates.
Team coordination around the schedule.
Coverage communication
Use requests, announcements, messages, and documents to keep instructions together.
Timesheets that tell the story
Review scheduled versus recorded time in timesheets after the shift; owners can check cost estimates.
What it does and why it helps.
Shift patterns
Day, evening and overnight shifts show on one calendar.
Gaps between shifts are easy to spot.
Time clock records
Punches are compared with scheduled time.
Managers review differences. It does not verify location.
Announcements
Site notices are available to the team in one place.
One current notice to check; it is not proof every person read it.
Schedules are planned privately, reviewed, then published as a whole workspace. Sending published schedules by email is a separate step, and you can resend later.
Keep daily work connected.
Shift patterns
Calendar views by day, week and month
Day, evening and overnight shifts are scannable.
Compare the team schedule across different shift patterns.
Time off
Leave requests and conflict warnings
Shifts during approved leave are flagged.
Review leave conflicts while assigning shifts.
Communication
Announcements and tasks
Site notices go out together.
Share site notices with the team.
Time and cost
Time clock punches in timesheets
Punches are compared with schedules; they do not verify location.
Managers review differences for follow-up.
Before you start
Can we start with one schedule?
Yes. Set up staff, positions and business hours, collect availability, then build a private plan. Review changes before publishing all workspace changes. You can import staff and draft shifts from a spreadsheet or another scheduling tool’s export; start with a manageable period.
Do staff need to install an app?
Staff can use the browser portal. Ask the manager for the approved companion-app install route if you prefer it. Requests and other tools depend on individual permissions; internet access is required.
Does this replace our other systems?
No. Keep booking, specialist industry tools, accounting and payroll in their own systems. WorkShift supports staffing decisions, coordination and reviewed hours; it does not certify staffing sufficiency or run payroll.
Build, check, review, publish, and share.
Check configured staffing targets, then review all workspace changes before publication. Publication can queue change notices; monthly schedule-email resends are separate.
01
Build the week
Place shifts around staff, availability, time off, roles, hours, and locations.
02
Check coverage
Compare the plan with configured targets and inspect exact gaps before assigning.
03
Review changes
Check private edits and conflicts across the workspace before you publish.
04
Publish
Make the reviewed workspace schedule visible to staff.
05
Share with staff
Staff can check published shifts in the app or portal; email is a separate step.
Check access and setup before rollout
Staff self-service tools depend on per-person permissions; cover claims need manager approval. Owners and individually pay-approved managers can review pay reports. Time-clock records need review and do not process payroll. Solo and Studio support one location; Salon supports multiple locations. Email and optional opted-in text alerts require configured providers. Ask your manager for the current approved staff-app install route; public app-store availability is not confirmed.