WorkShift HQ
A calendar in your language
Configure positions that make it obvious who is working and what they cover.
For salons, spas, and beauty teams
Build the week for stylists, practitioners, reception, and support.
WorkShift HQ helps salon, spa, and beauty managers coordinate schedules, availability, time off, team communication, time tracking, and labor costs.
A practical fit
Built around how your salon, spa & beauty team works.
Build positions around the way your space operates, from stylists and estheticians to reception and closing support. Keep the team’s schedule and day-to-day messages together without turning the calendar into a group-chat puzzle.
What teams can do in WorkShift HQ
- A calendar in your language: Configure positions that make it obvious who is working and what they cover.
- Team communication beside the plan: Use messages, announcements, tasks, and documents to keep context with the team.
- Simple hours review: Use the time clock and timesheets to compare scheduled and recorded time; owners review labor-cost estimates.
Team coordination around the schedule.
Team communication beside the plan
Use messages, announcements, tasks, and documents to keep context with the team.
Simple hours review
Use the time clock and timesheets to compare scheduled and recorded time; owners review labor-cost estimates.
What it does and why it helps.
Stylist availability
Part-time schedules are captured up front.
Review stylist availability while assigning shifts.
Labor-cost estimates
Owners review wage estimates; managers see pay only if granted.
Cost is visible without exposing pay broadly.
Read-only Square view
Appointments data can inform planning after Square onboarding and scopes.
Use booked-demand context when it is available; cached data may be stale.
Schedules are planned privately, reviewed, then published as a whole workspace. Sending published schedules by email is a separate step, and you can resend later.
Keep daily work connected.
Appointments
Read-only Square Appointments overlay
Needs completed Square Appointments onboarding and read scopes, not a Plus or Premium tier.
Read-only booked-demand context; cached data may be stale and bookings stay in Square.
Time off
Availability and time-off requests
Stylist availability is captured before you plan.
Review stylist availability while assigning shifts.
Locations
Multiple locations on the Salon plan
Sites are scheduled in one workspace.
Owners compare coverage across sites.
Time and cost
Owner labor-cost view; manager pay access only when granted
Wage estimates stay restricted.
Cost is visible to the right people.
Before you start
Can we start with one schedule?
Yes. Set up staff, positions and business hours, collect availability, then build a private plan. Review changes before publishing all workspace changes. You can import staff and draft shifts from a spreadsheet or another scheduling tool’s export; start with a manageable period.
Do staff need to install an app?
Staff can use the browser portal. Ask the manager for the approved companion-app install route if you prefer it. Requests and other tools depend on individual permissions; internet access is required.
Does this replace our other systems?
No. Keep booking, specialist industry tools, accounting and payroll in their own systems. WorkShift supports staffing decisions, coordination and reviewed hours; it does not certify staffing sufficiency or run payroll.
Build, check, review, publish, and share.
Check configured staffing targets, then review all workspace changes before publication. Publication can queue change notices; monthly schedule-email resends are separate.
01
Build the week
Place shifts around staff, availability, time off, roles, hours, and locations.
02
Check coverage
Compare the plan with configured targets and inspect exact gaps before assigning.
03
Review changes
Check private edits and conflicts across the workspace before you publish.
04
Publish
Make the reviewed workspace schedule visible to staff.
05
Share with staff
Staff can check published shifts in the app or portal; email is a separate step.
Check access and setup before rollout
Staff self-service tools depend on per-person permissions; cover claims need manager approval. Owners and individually pay-approved managers can review pay reports. Time-clock records need review and do not process payroll. Solo and Studio support one location; Salon supports multiple locations. Email and optional opted-in text alerts require configured providers. Ask your manager for the current approved staff-app install route; public app-store availability is not confirmed.