WorkShift HQ
Operational roles at a glance
Set up the positions your clinic uses and view the schedule by day or week.
For healthcare clinics
Plan clinic shifts with roles, availability, and changes in view.
WorkShift HQ gives clinic managers a practical way to coordinate staff schedules, availability, time off, messages, documents, and time tracking.
A practical fit
Built around how your healthcare clinic team works.
Use configurable positions for the people who keep your clinic operating, and make coverage needs easier to see before the week begins. WorkShift HQ supports operational scheduling and team coordination; it is not a clinical-record system.
What teams can do in WorkShift HQ
- Operational roles at a glance: Set up the positions your clinic uses and view the schedule by day or week.
- A shared place for updates: Use announcements, messages, tasks, and documents for internal coordination.
- Time tracking for managers: Use the time clock and timesheets to compare scheduled and recorded time; owners review labor-cost estimates.
Team coordination around the schedule.
A shared place for updates
Use announcements, messages, tasks, and documents for internal coordination.
Time tracking for managers
Use the time clock and timesheets to compare scheduled and recorded time; owners review labor-cost estimates.
What it does and why it helps.
Conflict warnings
Overlaps and shifts during approved leave are flagged.
Managers review issues before saving.
Staff permissions
Managers choose what each person can see.
Access matches the role.
Time-off requests
Requests arrive in one queue.
Approvals are easier to track.
Schedules are planned privately, reviewed, then published as a whole workspace. Sending published schedules by email is a separate step, and you can resend later.
Keep daily work connected.
Time off
Approved time off and conflict warnings
Overlaps are flagged before saving.
Managers review issues up front.
Permissions
Per-person staff permissions
Managers choose which tools each person sees.
Access matches the role.
Documents
Shared documents
Non-clinical procedures and notices are shared with staff.
Admin teams stay aligned. Do not store protected patient data here.
Time and cost
Time clock and timesheets
Scheduled and recorded time are compared.
Review support, not payroll processing.
Before you start
Can we start with one schedule?
Yes. Set up staff, positions and business hours, collect availability, then build a private plan. Review changes before publishing all workspace changes. You can import staff and draft shifts from a spreadsheet or another scheduling tool’s export; start with a manageable period.
Do staff need to install an app?
Staff can use the browser portal. Ask the manager for the approved companion-app install route if you prefer it. Requests and other tools depend on individual permissions; internet access is required.
Does this replace our other systems?
No. Keep booking, specialist industry tools, accounting and payroll in their own systems. WorkShift supports staffing decisions, coordination and reviewed hours; it does not certify staffing sufficiency or run payroll.
Build, check, review, publish, and share.
Check configured staffing targets, then review all workspace changes before publication. Publication can queue change notices; monthly schedule-email resends are separate.
01
Build the week
Place shifts around staff, availability, time off, roles, hours, and locations.
02
Check coverage
Compare the plan with configured targets and inspect exact gaps before assigning.
03
Review changes
Check private edits and conflicts across the workspace before you publish.
04
Publish
Make the reviewed workspace schedule visible to staff.
05
Share with staff
Staff can check published shifts in the app or portal; email is a separate step.
Check access and setup before rollout
Staff self-service tools depend on per-person permissions; cover claims need manager approval. Owners and individually pay-approved managers can review pay reports. Time-clock records need review and do not process payroll. Solo and Studio support one location; Salon supports multiple locations. Email and optional opted-in text alerts require configured providers. Ask your manager for the current approved staff-app install route; public app-store availability is not confirmed.